Accounts Assistant at CEDPA Nigeria

CEDPA Nigeria is currently transitioning to become a country office of Plan International. Plan works in 50 developing countries across Africa, Asia and the Americas, Plans stated Global Strategic Goal (2011-45) is to reach as many children as possible, particularly those who are excluded or marginalised, with high-quality programmes that deliver long-lasting benefits. Plan aims to achieve this goal by working in partnership with others and through high performing teams whose behaviours reflect the corporate values. Plan has a global income of around $800m.

To build Plan-CEDPA’s presence in Nigeria, there is an immediate need for the following roles which will be based in Abuja, Nigeria.

Job Title: Accounts Assistant

Location: Abuja Reports to - Chief Accountant

Purpose - Under the responsibility of the Chief Accountant, ensures that the accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed.

Key Tasks
Accounting software Operation:

• Prepare payment, and receipt vouchers using the corporate accounting software
• Ensure that transactions are complete and accurate with self-explanatory and understandable description.
• Maintain the accounting software) log book.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support the monthly General Ledger closure process.
• Internal Financial Controls & Payments:
• Ensure that the documentation for payment is accurate with all arithmetic calculations being correct.
• Approved payment request should be processed within one week of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Attach receipt, material receiving report etc. promptly to the correct payment voucher.
• Pay the SSF and PAYE deductions per required dates

Advance Management:

• Prepare and maintain-the sub ledger for all advances (travel, purchase etc.).
• Ensure timely liquidation of staff advances.
• More than one advance should not be given to a staff at a time.
• Make available weekly to the Chief Accountant a list of all un-liquidated advances and support with the follow up of these advances.
• Financial and Other Reports:
• Prepare CO’s schedule report for the following.
• Prepaid Rent
• Prepaid Expenses
• Accruals

Assist in the Administration of Staff Payroll:

• Circulate monthly pay-slip to CO staff and project staff
• Salary signed sheets for CO and project staff should be attached to payment voucher monthly.
• Completing and submitting monthly statutory 5SF and PAVE forms to required Government Organizations.
• Qualification and Experience:
• University degree in Accounting or relevant professional qualifications equivalent.
• At least 3 years’ experience in a similar role.

Application Closing Date
24th July, 2014

Method of Application
Interested applicants must submit their CVs with a cover letter addressed to: plancedparecruitment@gmail.com
Only shortlisted applicants will be contacted.