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UNDP partners with people at all levels of
society to help build nations that can withstand crisis, and drive and sustain
the kind of growth that improves the quality of life for everyone. On the
ground in 177 countries and territories, we offer global perspective and local
insight to help empower lives and build resilient nations.
The United Nations Development
Programme (Nigeria) announces the following vacancy:
Job Title : Administrative
Associate
Post Level : SB-3
Location : Abuja, Nigeria
Additional Category : Management
Type of Contract : Service
Contract
Duration of Initial Contract :
Initial period of one year
Responsibilities:
Implementation of operational and
financial management strategies
Administration of budgets and
cost-recovery system
Accounting. Finance and
administrative support
Support to supply and assets
management
Support to administrative and
financial control
Coordination of Registry and
Receptionist functions
Project cash management
Facilitation of knowledge building
and knowledge sharing
Ensures implementation of
operational and financial management strategies, adapts processes and
procedures focusing on achievement of the following results:
Full compliance with UN/UNDP rules
and regulations of financial processes, financial records and reports and audit
follow up; implementation of the effective internal control framework.
CO finance business processes
mapping and elaboration of the content of internal Standard Operating
Procedures in Finance in consultation with the direct supervisor and office
management.
Provision of inputs for
implementation of cost-saving and reduction strategies in consultation with the
office management.
Preparation of cost sharing and
trust fund agreements, follow up on contributions within the CO resource
mobilization efforts.
Ensures administration of budgets
and functioning of the optimal cost-recovery system focusing on achievement of
the following results:
Preparation and modifications of
budgets for UNDP management projects, follow-up with HQs on ASL for management
projects.
Presentation of researched
information for planning and status of financial resources of the CO.
Sending project budget to KK if
authorized by the Senior Management (can be done only on the basis of signed
project documents and project budgets).
Timely preparation of
cost-recovery by ensuring that the project is well mounted in Atlas and the
proper GMS reflected in the projects.
Provides accounting and
administrative support to the Finance Unit and performs Global payroll
functions focusing on achievement of the following results:
Proper control of the supporting
documents for payments and financial reports for NEX projects; preparation of
all types of vouchers; Pay Cycle and payments execution.
Proper receipting of goods and
services and establishment of accruals.
Provides support to proper supply
and assets management, focusing on achievement of the following result:
Coordination of assets management
in the project, timely preparation and submission of periodic inventory
reports.
Coordination of the provision of
reliable and quality office supplies.
Provides support for effective
administrative and financial control in the office, focusing on achievement of
the following results:
Maintenance of administrative
control records such as commitments and expenditures.
Confirmation of availability of
funds prior to review by supervisor; creation of vendor set-up information in
Atlas.
Maintenance of data integrity in
the database, control programme; analysis of results and initiation of
corrective actions when necessary.
Coordination of common premises/services cost-recovery
arrangements.
Proper control of supporting
documents of funds and activities.
Provision of the information for
the audit.
Coordinates implementation of
Registry and Receptionist functions, supervises Registry Clerk and
Receptionist, focusing on achievement of the following results:
Provision of efficient general
reception and information services.
Provision of reliable registry
services.
Qualification:
Secondary Education, with
specialized certification in Accounting and Finance. University Degree in
Finance, Business or Public Administration desirable, but it is not a requirement.
Qualified accountants from an internationally recognized institute of
accountancy will have a distinct advantage
UNDP Accountancy & Finance
Test required
6 years of progressively
responsible finance and accounting experience is required.
Experience in the usage of
computers and office software packages (MS Word, Excel, etc) and advance
knowledge of spreadsheet and database packages, experience in handling of web
based management systems and ERP financials, preferably PeopleSoft.
Knowledge of IPSAS and/or
IFRS required
Fluency in English and the
national language of the duty station
Application Closing Date:
9th October, 2012
Method Of Application:
Interested candidates should
UNDP is committed to achieving
workforce diversity in terms of gender, nationality and culture. Individuals
from minority groups, indigenous groups and persons with disabilities are
equally encouraged to apply. Qualified women are highly encouraged to apply.
All applications will be treated with the strictest confidence.
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