Team Assistant at World Bank - Abuja

World Bank - The leading multilateral institution in global economics development, is  seeking applications from suitably qualified candidates for the below position of:


Job Title: Team Assistant
Job No: 123091
Job Family: Administration
Job Type: Administrative
Grade: GB
Recruitment Type: Local Hire

Location: Abuja, Nigeria

Job Description
The World Bank, Nigeria Country  Office, requires the services of highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment.
The successful candidate will work in the Abuja Country Office providing Administrative and client support to Project Teams as may be determined from time to time.
The job implies frequent interaction with several other Units and staff in other locations (locally and internationally), Government officials, consultants and external organizations.
If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment.
All others will be offered a 2 year term appointment.
Duties and Accountabilities
These will include, but are not limited to:
Keeping abreast of the Organization’s directives on and ensuring effective processing of all project documents.
Using desktop processing skills to produce complex texts, reports, figures, graphs, etc., according to Bank format and distribution.
Collecting and inputting data provided by Task Team Leaders into the central database, including processing new project status reports.
Tracking and reporting on appropriate aspects of the Team’s operational activities.
Drafting standard letters, memos, faxes, etc. conforming to the Organization’s regional standards, using proper grammar, punctuation and style.
Drafting minutes of meetings.
Performing Analytical tasks as may be requested by the Team Leader from time to time.
Providing assistance in editing large documents.
Maintaining up-to-date divisional project files (both paper and electronic).
Answering internal and external queries on the assigned portfolio or, as necessary, taking accurate and comprehensive telephone messages, and routing them to appropriate persons to handle.
Assisting in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.
Maintaining current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
Serving as a back-up to other staff and Task Team Assistants on project and administrative tasks.
Selection Criteria
Excellent command of written and spoken English
Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels.
Demonstrable team spirit and strong desire to actively contribute to a team’s objectives.
Willingness to extend his/her working hours to meet deadlines and at short notice.
Ability to function effectively in multi-disciplinary teams within a matrix management environment.
Ability to work independently and produce excellent results under pressure.
Excellent word and data processing skills (Word, Excel, Lotus Notes, etc.)
Ability to pass relevant Bank Group tests in place at time of recruitment (e.g. English language, computer applications, etc.).
Minimum of two years cognate experience.
HND or First Degree in humanities or any business discipline obtained at not less than Lower credit or Second Class (Lower) grades, respectively.
Language Requirement: English [Essential]
Competencies
Technology and systems knowledge - Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology.
Project and task management - Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
Institutional policies, processes, and procedures - Demonstrates knowledge of own department's programs and products, knows key players, understands own role. Displays understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
Versatility and adaptability - Demonstrates flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change.
Client Orientation - Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally.
Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
Knowledge, Learning and Communication - Has good knowledge of official unit's language(s). Able to write clearly, edit and proofread draft communications. Able learn and share knowledge/information across the unit.
Business Judgment and Analytical Decision Making - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquires.
Application Closing Date
10th January, 2013

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note: When the page comes up. Select Location-Abuja, then Click on Search, Then Click Team Assistant to apply