Administrative Assistant at Alstom
Alstom is a global leader in the Energy Sector (power generation & transmission) and Transport (rail infrastructure) and sets the benchmark for innovative and. environmentally friendly technologies. Alstom builds the fastest trains and the highest capacity automated metro in the world and provides turnkey integrated power plant solutions and associated services for a wide variety of energy sources including hydro, gas and coal The Group is headquartered in Paris and employs over 937000 people in 100 countries.
Our client


Adexen Recruitment Agency is mandated by ALSTOM, a global Leader in equipment and service for the power Operation/ Transmission and Rail Transport markets. The ALSTOM Group supplies Turnkey integrated power plants and a range of associated services tailored to most energy sources, including hydro power, gas, coal, nuclear, geothermal and wind. The Group is headquartered in Paris and employs 81500 people in 70 countries including Nigeria. We are looking for strongly motivated qualified Engineers to make a major contribution to our Service team, based in Nigeria with a reach to North & Western Africa (NWA).

Job Title: Administrative Assistant

Job reference n°: NER1395
Location: Afam - Rivers State

Job description
Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

Responsibilities

• The main responsibilities for this position include, but are not limited to the following
• Prepare correspondence on behalf of Operation/Site Management.
• Organize Site meetings and events.
• Maintain general Site information and files.
• Generate and maintain basic Accounting information on site financial transactions.
• Manage working hours/overtime and leave days for site personnel.
• Manage visa application procedure for site personnel and visitors
• Organize travel itinerary and hotel/flight reservations for site personnel and visitors.
• Administer monetary claims by site personnel for payment/re-imbursement.
• Attend to telephonic calls and visitors to Site.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Contributes to team effort by accomplishing related results as needed.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Qualifications and Experience

• B.SC or HND in Business or Secretarial Administration from a reputable university
• A minimum of 3 years post NYSC experience in same or similar position in a reputable in organization.
• Excellent verbal and written communication skills
• Good knowledge of Microsoft Office tools.
• Highly organized, confident, responsible and dependable with an eye for detail.
• Ability to work with minimal supervision and ale to work under pressure.

Remuneration: 
Remuneration attached to each position is attractive and competitive in line with existing rates in the industry.

Application Closing Date
10th September, 2013

Method of Application
Interested and qualified candidates should
Click here to apply online